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A finance team that issues 150 cards without pre-spend controls ends up chasing receipts and correcting general ledger (GL) codes. Some teams need a credit facility with monitoring. 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Four-eye payment authorisation for reimbursements adds a segregation-of-duties control.",[561],{"type":165,"attrs":562},{"color":167},{"type":96,"attrs":564,"content":566},{"textAlign":25,"key":565},"p-15",[567,572],{"text":399,"type":102,"marks":568},[569,571],{"type":165,"attrs":570},{"color":167},{"type":404},{"text":573,"type":102,"marks":574}," SMB finance teams in the UK and DACH region that want a modular, pay-for-what-you-use structure with strong accounting integration coverage.",[575],{"type":165,"attrs":576},{"color":167},{"type":203,"attrs":578,"content":579},{"level":349,"textAlign":25},[580],{"text":581,"type":102,"marks":582},"6. 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Native integrations cover Xero and NetSuite.",[592],{"type":165,"attrs":593},{"color":167},{"type":96,"attrs":595,"content":597},{"textAlign":25,"key":596},"p-17",[598,603],{"text":399,"type":102,"marks":599},[600,602],{"type":165,"attrs":601},{"color":167},{"type":404},{"text":604,"type":102,"marks":605}," UK businesses with heavy international transaction volumes that want to hold and spend in multiple currencies with minimal conversion fees.",[606],{"type":165,"attrs":607},{"color":167},{"type":203,"attrs":609,"content":610},{"level":349,"textAlign":25},[611],{"text":612,"type":102,"marks":613},"7. Capital on Tap",[614],{"type":165,"attrs":615},{"color":167},{"type":96,"attrs":617,"content":619},{"textAlign":25,"key":618},"p-18",[620],{"text":621,"type":102,"marks":622},"Capital on Tap is a Visa company card with a revolving credit facility, offering 1% unlimited cashback on all spend and 0% foreign transaction fees. Credit limits extend up to £250,000, with rates as low as 13.86% APR variable. The Pro plan (£299/year) boosts cashback to 1.25% on preloaded funds and adds unlimited airport lounge access.",[623],{"type":165,"attrs":624},{"color":167},{"type":96,"attrs":626,"content":628},{"textAlign":25,"key":627},"p-19",[629],{"text":630,"type":102,"marks":631},"Capital on Tap integrates with Xero, QuickBooks, and Sage, and free employee cards come with spend limits and monitoring via the app. Pro plan eligibility requires an active director or majority shareholder resident in the UK, with minimum £24,000 annual turnover.",[632],{"type":165,"attrs":633},{"color":167},{"type":96,"attrs":635,"content":637},{"textAlign":25,"key":636},"p-20",[638,643],{"text":399,"type":102,"marks":639},[640,642],{"type":165,"attrs":641},{"color":167},{"type":404},{"text":644,"type":102,"marks":645}," Small UK businesses (Ltd, LLP, PLC) that prioritise cashback rewards, 0% FX, and revolving credit access over spend management automation.",[646],{"type":165,"attrs":647},{"color":167},{"type":203,"attrs":649,"content":650},{"level":349,"textAlign":25},[651],{"text":652,"type":102,"marks":653},"8. Revolut Business",[654],{"type":165,"attrs":655},{"color":167},{"type":96,"attrs":657,"content":659},{"textAlign":25,"key":658},"p-21",[660],{"text":661,"type":102,"marks":662},"Revolut Business is a business banking platform with corporate debit cards and multi-currency accounts. FCA-regulated as an e-money institution, Revolut bundles corporate cards with a full business banking relationship, including local and international transfers, on a single platform. The Grow plan at £35 per month includes 100 free local transfers monthly, physical and virtual debit cards, and multi-layer transfer approval flows.",[663],{"type":165,"attrs":664},{"color":167},{"type":96,"attrs":666,"content":668},{"textAlign":25,"key":667},"p-22",[669],{"text":670,"type":102,"marks":671},"FX fees vary by card origin, ranging from 0.8% on in-person EEA transactions to 2.8% on online non-EEA transactions. Xero integration syncs transactions, bills, expenses, and invoices.",[672],{"type":165,"attrs":673},{"color":167},{"type":96,"attrs":675,"content":677},{"textAlign":25,"key":676},"p-23",[678,683],{"text":399,"type":102,"marks":679},[680,682],{"type":165,"attrs":681},{"color":167},{"type":404},{"text":684,"type":102,"marks":685}," SMEs that want corporate cards alongside business banking, transfers, and basic expense management on one platform.",[686],{"type":165,"attrs":687},{"color":167},{"type":203,"attrs":689,"content":690},{"level":349,"textAlign":25},[691],{"text":692,"type":102,"marks":693},"9. Perk (formerly Yokoy)",[694],{"type":165,"attrs":695},{"color":167},{"type":96,"attrs":697,"content":699},{"textAlign":25,"key":698},"p-24",[700],{"text":701,"type":102,"marks":702},"Perk is the only platform on this list that combines integrated travel booking with 0% FX corporate cards. It issues Visa Platinum debit cards on custom, quote-based pricing. Cards carry up to 1% cashback on the Pro plan, with unlimited physical and virtual issuance at no extra cost.",[703],{"type":165,"attrs":704},{"color":167},{"type":96,"attrs":706,"content":708},{"textAlign":25,"key":707},"p-25",[709],{"text":710,"type":102,"marks":711},"Multi-entity support covers four legal entities on Premium and unlimited on Pro. VAT-ready invoices are available in the UK, Spain, and Germany, with automatic UK mileage VAT calculation added in April 2026. Accounting integrations include DATEV and Xero on Premium, with all supported ERP connectors and OpenAPI on Pro.",[712],{"type":165,"attrs":713},{"color":167},{"type":96,"attrs":715,"content":717},{"textAlign":25,"key":716},"p-26",[718,723],{"text":399,"type":102,"marks":719},[720,722],{"type":165,"attrs":721},{"color":167},{"type":404},{"text":724,"type":102,"marks":725}," Travel-heavy mid-market organisations that need integrated travel booking and spend management with 0% FX fees and multi-entity support.",[726],{"type":165,"attrs":727},{"color":167},{"type":203,"attrs":729,"content":730},{"level":349,"textAlign":25},[731],{"text":732,"type":102,"marks":733},"10. American Express Business Gold",[734],{"type":165,"attrs":735},{"color":167},{"type":96,"attrs":737,"content":739},{"textAlign":25,"key":738},"p-27",[740],{"text":741,"type":102,"marks":742},"American Express Business Gold is a charge card, with the balance paid in full monthly, with the strongest loyalty and protection package among UK business cards, including the Membership Rewards programme, purchase and refund protection, and travel insurance. The annual fee is £0 for the first year and £195 thereafter. It includes up to 20 complimentary employee cards.",[743],{"type":165,"attrs":744},{"color":167},{"type":96,"attrs":746,"content":748},{"textAlign":25,"key":747},"p-28",[749],{"text":750,"type":102,"marks":751},"A 20,000-point welcome bonus applies when spending £3,000 in the first three months. Amex expects businesses to handle spend controls through their own internal processes and separate software. Eligibility covers UK Ltd and LLP businesses with director signatories aged 18 or above.",[752],{"type":165,"attrs":753},{"color":167},{"type":96,"attrs":755,"content":757},{"textAlign":25,"key":756},"p-29",[758,763],{"text":399,"type":102,"marks":759},[760,762],{"type":165,"attrs":761},{"color":167},{"type":404},{"text":764,"type":102,"marks":765}," Established UK businesses that prioritise Membership Rewards points, travel benefits, and the Amex acceptance network, and handle spend controls separately.",[766],{"type":165,"attrs":767},{"color":167},{"type":96,"attrs":769,"content":771},{"textAlign":25,"key":770},"p-30",[772],{"text":773,"type":102,"marks":774},"Your finance team's best option depends on the point where spend, approvals, or reconciliation create the most work.",[775],{"type":165,"attrs":776},{"color":167},{"type":203,"attrs":778,"content":779},{"level":205,"textAlign":25},[780],{"text":781,"type":102,"marks":782},"Why finance teams shortlist Spendesk",[783],{"type":165,"attrs":784},{"color":167},{"type":96,"attrs":786,"content":788},{"textAlign":25,"key":787},"p-31",[789],{"text":790,"type":102,"marks":791},"Pre-spend controls, approval logic, and bookkeeping automation matter most when card use scales across teams.",[792],{"type":165,"attrs":793},{"color":167},{"type":213,"content":795},[796,826,856,867],{"type":216,"content":797},[798],{"type":96,"attrs":799,"content":801},{"textAlign":25,"key":800},"p-32",[802,807,821],{"text":803,"type":102,"marks":804},"Spendesk blocks transactions before they happen when approval policy has not been met. The \"Play by the Rules\" feature automatically freezes an employee's smart company card when they have outstanding receipts. Finance teams can configure it by severity level and user group. ",[805],{"type":165,"attrs":806},{"color":167},{"text":808,"type":102,"marks":809},"GWI",[810,818,820],{"type":172,"attrs":811},{"href":812,"uuid":813,"anchor":25,"target":176,"linktype":177,"story":814},"/customers/gwi/","e5dfb262-031a-44da-b0c4-9c5c28cc104c",{"name":808,"id":815,"uuid":813,"slug":816,"url":817,"full_slug":817,"_stopResolving":41},101778773888687,"gwi","customers/gwi",{"type":165,"attrs":819},{"color":185},{"type":187},{"text":822,"type":102,"marks":823}," reached 95% receipt compliance across its five countries after rolling out Spendesk's card controls.",[824],{"type":165,"attrs":825},{"color":167},{"type":216,"content":827},[828],{"type":96,"attrs":829,"content":831},{"textAlign":25,"key":830},"p-33",[832,837,851],{"text":833,"type":102,"marks":834},"Configurable approval workflows combine conditions such as cost centre, expense type, category, and amount threshold, so finance only reviews what a line manager has already vetted. ",[835],{"type":165,"attrs":836},{"color":167},{"text":838,"type":102,"marks":839},"Niji",[840,848,850],{"type":172,"attrs":841},{"href":842,"uuid":843,"anchor":25,"target":176,"linktype":177,"story":844},"/customers/niji/","a7962676-1391-4cf9-b15a-54ebf653de52",{"name":838,"id":845,"uuid":843,"slug":846,"url":847,"full_slug":847,"_stopResolving":41},116631445179213,"niji","customers/niji",{"type":165,"attrs":849},{"color":185},{"type":187},{"text":852,"type":102,"marks":853}," manages 104 subscriptions, including more than 80 AI licences, from one dashboard. That single view keeps recurring spend visible across the company.",[854],{"type":165,"attrs":855},{"color":167},{"type":216,"content":857},[858],{"type":96,"attrs":859,"content":861},{"textAlign":25,"key":860},"p-34",[862],{"text":863,"type":102,"marks":864},"Rule-based auto-categorisation and AI-based auto-categorisation move finance teams away from manual coding. The work shifts to reviewing and confirming pre-coded transactions. According to Spendesk data, AI suggestion acceptance rates reach 90%.",[865],{"type":165,"attrs":866},{"color":167},{"type":216,"content":868},[869],{"type":96,"attrs":870,"content":872},{"textAlign":25,"key":871},"p-35",[873],{"text":874,"type":102,"marks":875},"Spendesk charges no per-user, per-card, or per-login fees. The pricing keeps full company-wide rollout practical regardless of headcount.",[876],{"type":165,"attrs":877},{"color":167},{"type":96,"attrs":879,"content":881},{"textAlign":25,"key":880},"p-36",[882],{"text":883,"type":102,"marks":884},"You can use this same evaluation criteria across the rest of the market.",[885],{"type":165,"attrs":886},{"color":167},{"type":203,"attrs":888,"content":889},{"level":205,"textAlign":25},[890],{"text":891,"type":102,"marks":892},"How to choose based on where your finance work breaks down",[893],{"type":165,"attrs":894},{"color":167},{"type":96,"attrs":896,"content":898},{"textAlign":25,"key":897},"p-37",[899],{"text":900,"type":102,"marks":901},"Your best option depends on where your finance work breaks down: chasing approvals, collecting receipts, or reconciling at month-end. The criteria below carry the most weight for most finance teams.",[902],{"type":165,"attrs":903},{"color":167},{"type":203,"attrs":905,"content":906},{"level":349,"textAlign":25},[907],{"text":908,"type":102,"marks":909},"Where policy enforcement saves your team the most time",[910],{"type":165,"attrs":911},{"color":167},{"type":96,"attrs":913,"content":915},{"textAlign":25,"key":914},"p-38",[916],{"text":917,"type":102,"marks":918},"Policy-enforced controls are the biggest differentiator across this list, and they decide how much of your team's time goes to clean-up. A platform that blocks a non-compliant transaction before it settles saves your team from chasing the problem after the fact.",[919],{"type":165,"attrs":920},{"color":167},{"type":96,"attrs":922,"content":924},{"textAlign":25,"key":923},"p-39",[925,930,939,944,953],{"text":926,"type":102,"marks":927},"On the VAT side, HMRC expects valid VAT invoices or other acceptable evidence for input tax reclaims, but does not require automated VAT calculations as evidence. Its ",[928],{"type":165,"attrs":929},{"color":167},{"text":931,"type":102,"marks":932},"compliance guidelines",[933,936,938],{"type":172,"attrs":934},{"href":935,"uuid":25,"anchor":25,"target":321,"linktype":81},"https://www.icaew.com/insights/tax-news/2025/feb-2025/vat-compliance-controls-new-guidance-from-hmrc",{"type":165,"attrs":937},{"color":185},{"type":187},{"text":940,"type":102,"marks":941}," treat strong controls and documentation as good practice, not a fixed rule. Under MTD, the digital link between your card platform and your accounting software must be automated, and CSV exports with manual coding don't meet the digital linking requirement, per ",[942],{"type":165,"attrs":943},{"color":167},{"text":945,"type":102,"marks":946},"VAT Notice 700/22",[947,950,952],{"type":172,"attrs":948},{"href":949,"uuid":25,"anchor":25,"target":321,"linktype":81},"https://www.gov.uk/government/publications/vat-notice-70022-making-tax-digital-for-vat/vat-notice-70022-making-tax-digital-for-vat",{"type":165,"attrs":951},{"color":185},{"type":187},{"text":954,"type":102,"marks":955},". Spendesk, Pleo, Payhawk, and Perk offer automated VAT extraction and MTD-compatible integration at varying depths.",[956],{"type":165,"attrs":957},{"color":167},{"type":203,"attrs":959,"content":960},{"level":349,"textAlign":25},[961],{"text":962,"type":102,"marks":963},"Where integration depth removes manual month-end fixes",[964],{"type":165,"attrs":965},{"color":167},{"type":96,"attrs":967,"content":969},{"textAlign":25,"key":968},"p-40",[970,975,990],{"text":971,"type":102,"marks":972},"Some integrations only push transaction totals into a single ledger account, which leaves your team recoding everything by hand at month-end. Others preserve GL coding and handle split transactions, so your team reviews the details and moves on. Companies running Xero or QuickBooks have the widest choice across this list. If you're on NetSuite, you should confirm whether the ",[973],{"type":165,"attrs":974},{"color":167},{"text":976,"type":102,"marks":977},"NetSuite integration",[978,987,989],{"type":172,"attrs":979},{"href":980,"uuid":981,"anchor":25,"target":176,"linktype":177,"story":982},"/integrations/netsuite","d4ff3aec-200c-4265-8682-492b088bd0af",{"name":983,"id":984,"uuid":981,"slug":985,"url":986,"full_slug":986,"_stopResolving":41},"Netsuite integration",294485243,"netsuite","integrations/netsuite",{"type":165,"attrs":988},{"color":185},{"type":187},{"text":991,"type":102,"marks":992}," is included or a paid add-on.",[993],{"type":165,"attrs":994},{"color":167},{"type":203,"attrs":996,"content":997},{"level":349,"textAlign":25},[998],{"text":999,"type":102,"marks":1000},"Why FX spreads cost more than the headline fee",[1001],{"type":165,"attrs":1002},{"color":167},{"type":96,"attrs":1004,"content":1006},{"textAlign":25,"key":1005},"p-41",[1007],{"text":1008,"type":102,"marks":1009},"A card marketed as \"free\" can cost your company about £3,400 per year on £10,000 of monthly non-GBP spend at a 2.8% FX spread. You should calculate the total cost including FX spreads, not only the headline card fee or monthly subscription.",[1010],{"type":165,"attrs":1011},{"color":167},{"type":525,"attrs":1013},{"id":527,"body":1014},[1015],{"_uid":1016,"asset":1017,"caption":72,"component":536},"i-60a8d87f-a050-4c0f-b9fb-d29ccc5d29ba",{"id":1018,"alt":72,"name":72,"focus":72,"title":72,"source":72,"filename":1019,"copyright":72,"fieldtype":77,"meta_data":1020,"is_external_url":28},208918518237445,"https://a.storyblok.com/f/146026/1600x2400/c20111c57f/dts_after_hours_shauna_summers_photos_id9110.jpg",{"size":1021},"1600x2400",{"type":203,"attrs":1023,"content":1024},{"level":349,"textAlign":25},[1025],{"text":1026,"type":102,"marks":1027},"Why multi-entity setup is the hardest thing to change later",[1028],{"type":165,"attrs":1029},{"color":167},{"type":96,"attrs":1031,"content":1033},{"textAlign":25,"key":1032},"p-42",[1034],{"text":1035,"type":102,"marks":1036},"Multi-entity configuration is the hardest part of a card programme to retrofit, so it deserves weight before you sign. If you operate a UK trading company, a holding company, and one or more EU subsidiaries, you need entity-level configuration with separate cost centres, approval workflows, budgets, and categories per entity. Provider support and plan availability can vary, so confirm the exact setup during evaluation. Confirm the liability structure, whether prepaid pre-funding or director-guaranteed credit, before signing so onboarding doesn't bring surprises.",[1037],{"type":165,"attrs":1038},{"color":167},{"type":96,"attrs":1040,"content":1042},{"textAlign":25,"key":1041},"p-43",[1043],{"text":1044,"type":102,"marks":1045},"Month-end close is a useful test. Can the platform enforce limits across every cardholder, capture VAT receipts automatically, and shorten bookkeeping work? The card itself matters, and the finance workflow around it matters just as much.",[1046],{"type":165,"attrs":1047},{"color":167},{"type":96,"attrs":1049,"content":1051},{"textAlign":25,"key":1050},"p-44",[1052],{"text":1053,"type":102,"marks":1054},"For a UK team scaling card use across departments, the decision comes back to month-end. If your team chases receipts after the fact and corrects codes by hand, the close stays a week-long job. The programme that prevents that is the one enforcing approvals and capturing receipts at source, with VAT evidence held beside each transaction.",[1055],{"type":165,"attrs":1056},{"color":167},{"type":96,"attrs":1058,"content":1060},{"textAlign":25,"key":1059},"p-45",[1061],{"text":1062,"type":102,"marks":1063},"That way, month-end becomes a review process rather than a clean-up exercise.",[1064],{"type":165,"attrs":1065},{"color":167},{"type":203,"attrs":1067,"content":1068},{"level":205,"textAlign":25},[1069],{"text":1070,"type":102,"marks":1071},"Frequently asked questions about corporate cards for UK finance teams",[1072],{"type":165,"attrs":1073},{"color":167},{"type":203,"attrs":1075,"content":1076},{"level":349,"textAlign":25},[1077],{"text":1078,"type":102,"marks":1079},"What liability model should you confirm before choosing a provider?",[1080],{"type":165,"attrs":1081},{"color":167},{"type":96,"attrs":1083,"content":1085},{"textAlign":25,"key":1084},"p-46",[1086],{"text":1087,"type":102,"marks":1088},"The key distinction is whether the programme runs on prepaid funding, a charge-card structure, or a revolving credit facility. That choice affects onboarding, cash flow, director guarantees, and how much internal credit control your finance team still needs to manage.",[1089],{"type":165,"attrs":1090},{"color":167},{"type":203,"attrs":1092,"content":1093},{"level":349,"textAlign":25},[1094],{"text":1095,"type":102,"marks":1096},"How should you assess multi-entity setup during procurement?",[1097],{"type":165,"attrs":1098},{"color":167},{"type":96,"attrs":1100,"content":1102},{"textAlign":25,"key":1101},"p-47",[1103,1108,1123],{"text":1104,"type":102,"marks":1105},"Ask whether each legal entity can have its own cost centres, approval workflows, budgets, and categories, and whether that setup is included in your plan tier. ",[1106],{"type":165,"attrs":1107},{"color":167},{"text":1109,"type":102,"marks":1110},"Multi-entity management",[1111,1120,1122],{"type":172,"attrs":1112},{"href":1113,"uuid":1114,"anchor":25,"target":176,"linktype":177,"story":1115},"/blog/multi-entity-management","af6a6cfc-8866-4823-ab8d-c231313bdcc1",{"name":1116,"id":1117,"uuid":1114,"slug":1118,"url":1119,"full_slug":1119,"_stopResolving":41},"Multi-entity management: how and why to consolidate accounts when you have multiple entities",512248037,"multi-entity-management","blog/multi-entity-management",{"type":165,"attrs":1121},{"color":185},{"type":187},{"text":1124,"type":102,"marks":1125}," is worth testing early if your group structure spans the UK and EU, because entity configuration shapes how cleanly the platform fits your reporting structure.",[1126],{"type":165,"attrs":1127},{"color":167},{"type":203,"attrs":1129,"content":1130},{"level":349,"textAlign":25},[1131],{"text":1132,"type":102,"marks":1133},"What team profile gets the most value from a rewards-led card?",[1134],{"type":165,"attrs":1135},{"color":167},{"type":96,"attrs":1137,"content":1139},{"textAlign":25,"key":1138},"p-48",[1140],{"text":1141,"type":102,"marks":1142},"A rewards-led card tends to fit best when the main priority is cashback, points, travel perks, or access to revolving credit, and when your team is comfortable handling controls in separate processes. 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